Farm Inspection Readiness Checklist

Legal name, contacts, locations and responsible people are current

Current certificates, applications, program agreements and prior review reports are filed

Operational changes since the last application or inspection are listed

Deadlines, open requests and corrective actions have an owner and due date

Current farm, field, pasture, facility and storage maps are available

Owned, rented, certified, transitional and excluded areas are clearly identified

Buffers, adjoining land, water, manure, compost and input-storage areas are documented

New construction, land or facility changes are reflected in the record system

Every material used has a label, invoice and approval or status record when required

Supplier certificates and product documentation are current

Seed searches, non-GMO or untreated documentation are filed when applicable

Purchase, delivery, lot, storage and inventory records connect inputs to their use

Planting, field activity, grazing, feeding, treatment, harvest or production records are current

Dates, locations, quantities, responsible people and source documents can be traced

Storage, handling, cleaning, transport and sales records connect product movement

Any exceptions, confinement, contamination risk or commingling controls are documented

Employees know which records they complete and when

Current SOPs and training records are signed and filed

A monthly internal review identifies missing records before renewal or inspection

Records are organized by year and category, with older versions archived instead of overwritten